10.2.2. Tenses of minutes and summary records
Minutes and summary records are written as reported speech following the sequence of tenses.
Unlike some other languages, these are written as reported speech following the sequence of tenses, with the past tense replacing the present and the other tenses shifting accordingly. For example:
Dutch spokesman: ‘We are concerned by the number of exceptions which have been included.’
In reported speech, this becomes:
The Dutch delegation was concerned by the number of exceptions that had been included.